System catering

Central ERP for automated processes, transparent data, and operational stability across all locations

Operators of franchise systems and chain stores face the complex challenge of efficiently combining the highest quality standards, centralized merchandise management, and dynamic sales planning. With the ERP solution from fab4minds, ordering processes, delivery logistics, recipes, and promotional planning are centrally controlled across all stores. The intelligent networking of procurement, production, warehousing, and sales creates maximum transparency, minimizes sources of error, and ensures operational stability with full scalability. This enables franchise systems and chain stores to map their processes efficiently, in a standardized and digitally traceable manner—from ordering to delivery and billing.

Transparent database for well-founded decisions

Successful management is based on reliable, consolidated data. The ERP system provides real-time information across locations on cost of goods sold, sales figures, inventory levels, production volumes, and staff hours. This centralized data enables business analyses, forecasts, and strategic decisions—for example, regarding product range, pricing, or space productivity. Automated reports and dashboards offer full transparency, enable quick responses to deviations, and ensure that all stores are optimally managed.

Automation along the gastronomic value chain

The ERP system supports system catering in the complete automation of processes – from demand-based reordering and central recipe control to automated warehouse planning and campaign planning. Error-prone manual entries are minimized, on-site employees are relieved of work, and operational processes are accelerated. At the same time, process reliability is increased through automatic quantity calculations, intelligent batch tracking, and transparent delivery control. The result: efficient, standardized, and flexible branch processes that reduce errors, conserve resources, and increase customer satisfaction at the same time.

Standardised processes. Maximum flexibility.

Every day, chain stores face the challenge of reconciling standardized processes with the individual requirements of each location. A central ERP system harmonizes order cycles, automates production planning, ensures recipe compliance, and manages advertising campaigns across all channels—from headquarters to the point of sale. Thanks to consistent data structures and real-time information, processes become more efficient, personnel planning is simplified, and decisions can be made based on sound key figures. This keeps processes standardized and scalable while maintaining flexibility for location-specific requirements.

An overview of the most important functions

Incoming goods & replenishment management with central warehouse reconciliation

Record deliveries, quantities and qualities directly after delivery. The flows of goods between central warehouse, fresh store and branches are digitally controlled — from delivery control to minimum shelf lives to automated transfer into store-specific quantity units.

Sales & cash processing with real-time connection

Quick processing at the point of sale through fully integrated cash register systems. Prices, promotions, item master data and sales bookings are directly linked to warehouse, purchasing and controlling — for smooth processes, even with changing products and daily promotions.

Inventory & warehouse management by item groups

Clear and cross-branch warehouse management with traceability at batch and item group level. fabular ensures transparent inventory levels and ensures product-specific control over minimum shelf life, availability and replenishment.

Real-time data and reporting

Consolidated information on cost of goods sold, sales figures, production volumes, and staff hours enables reliable business analyses, forecasts, and informed management decisions. Dashboards and automated reports provide full transparency at all times and make it easier to respond quickly to deviations.

Warehouse and logistics management

Digital connectivity between vehicle scales, silos, and storage areas enables efficient management of inventory, handling, and delivery logistics, while precise quantity control and automatic bookings increase transparency.

Workflow automation and process reliability

Ordering, production, and inventory processes are largely automated. Error-prone manual entries are reduced, the workload for on-site employees is lightened, and processes remain stable and reliable even when personnel changes occur.

Personnel and shift planning

Manages staff times, shifts, and resources across all locations. This allows you to optimize personnel costs, efficiently manage staff deployment, and take legal requirements and vacation periods into account while maintaining service quality.

To all features!

ERP taken to the next level – with AI

fabAI – Your AI for digital corporate knowledge, automation, and increased efficiency

Unleash your company's full potential with fabAI, the intelligent AI solution from fab4minds. fabAI digitizes your entire company knowledge, optimizes internal information processes, and creates the basis for a fully networked, automated working environment. AI-supported forecasts support demand-driven production and sales planning as well as optimized warehousing. At the same time, patterns and deviations in customer behavior are identified at an early stage. The integrated chatbot allows analyses, information, and actions to be used directly and efficiently in the ERP.

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AI Features

Centralized AI-powered knowledge management & ECM

fabAI brings together company knowledge in a holistic way on an AI-powered platform for the first time. Instead of spreading data across different systems and folders, the AI accesses ERP, process metrics, financial data (FI/CO), BI systems, and documents in real time. Content is contextualized, understood, and prepared based on roles, matching the user's area of responsibility and questions. This creates an intelligent layer of knowledge that supports employees in their day-to-day business, accelerates decision-making, and creates transparency across departments and locations.

Voice control instead of click paths — natural interface for ERP users

Based on demand, ordering behavior and location data, the AI calculates which items must be available when and where. Inventory forecasting from fabAI ensures optimal distribution of goods, reduces inventory costs and minimizes shortages. This significantly improves availability, particularly in dynamic supply chains with changing demand.

Identify customer segments and understand behavior — automated cluster analysis

fabAI's AI cluster analysis automatically detects patterns, deviations, and changes in customer and process behavior—reliably, in real time, and without manual searching. This enables companies to respond early, prioritize optimizations, and avoid negative effects. Typical use cases: - Early warning system for customer churn: Identify changes in purchasing behavior and derive countermeasures - Product range analysis: Identify fluctuations in demand at an early stage and adjust offers - Delivery and quality monitoring: Identify bottlenecks or problems and optimize processes

Targeted inventory management — inventory forecasting with AI

Sales and production forecasting with AI

fabAI analyses historical order data, seasonal patterns, external influencing factors such as weather or holidays and uses this to generate accurate sales and production forecasts. This makes it possible to avoid excess quantities, make better use of production capacities and optimize procurement processes. Companies receive a data-based basis for daily operational planning — directly in the ERP.