Control and certification instances

The smart connection between standards, partners and documentation.

Organizations with the highest quality standards face the challenge of efficiently managing audit and certification processes—between industry-specific label requirements, internal standards, and external QA systems. A specialized ERP solution for certification bodies intelligently links all processes, from audit planning and partner communication to certificate creation. This results in transparent processes, audit-proof documentation, and efficient resource management, ensuring maximum audit reliability. Companies benefit from optimized processes, clear documentation, and digitized audit and certificate management that ensures long-term compliance, quality, and operational efficiency.

Online portal for integration of all relevant business partners

Certified companies, auditors, certification bodies, and label issuers have role-based access to all relevant information via a web-based partner portal. From scheduling and audit reports to contract status and document uploads, all parties involved can collaborate seamlessly, transparently, and in an auditable manner. This makes communication efficient, processes transparent, and ensures compliance at all times. Companies benefit from optimized collaboration, clear processes, and a digitized, audit-proof audit and certification environment that simplifies audit processes in the long term.

Risk-based audit system based on control pyramid — supported by AI-based assessment

Audit measures are prioritized based on risk, taking into account anomalies, risk classes, and historical deviations. Integrated AI analyzes structured data, supports decisions on audit scope, frequency, and intensity, and optimizes the targeted use of resources. This reduces audit costs, increases audit reliability, and ensures complete compliance with regulatory requirements. Companies benefit from efficient audit processes, clear decision-making bases, and intelligent, digital audit planning that ensures long-term compliance and quality.

Workflow-controlled audit and certification system for maximum process reliability

The ERP-supported audit module automates the entire certification process—from audit planning and implementation to follow-up measures and digital certificate creation. Role-specific workflows ensure that responsibilities are clearly defined, deadlines are met, and evidence is fully documented. This increases transparency, reduces coordination efforts, and creates an audit-proof audit chain that reliably supports compliance, quality assurance, and operational efficiency. Companies benefit from optimized audit processes, clear documentation structures, and digitized certificate management that makes audits efficient, traceable, and scalable.

An overview of the most important functions

Audit and certificate management

Planning, carrying out and following up audits — including digital documentation, deadline management and automatic creation of certificates. Everything is comprehensible and audit-proof.

Contract and audit agreement management

Manage contracts, participation conditions, and review agreements centrally. All information is versioned, evaluable and directly linked to the associated companies.

Data analysis and risk assessment

Identify abnormalities early on: With integrated evaluations, risk indicators and key figure analyses, you can evaluate companies, processes and programs objectively and based on data.

Audit management

Digitally depicts the entire audit process, from planning to implementation to action tracking, including deadline control, workflow management and audit-proof documentation.

Document management system (DMS)

The DMS centrally archives test reports, certificates, protocols and evidence. It also versions them and makes them auditable at any time.

Partner and customer portal

A portal that gives certified companies, auditors, certification bodies and label providers role-based access to appointments, reports, documents and certificate levels — seamless and comprehensible.

Risk-based control and QA system

A system that automatically controls audit frequency, audit intensity and prioritization based on risk classes, abnormalities and historical deviations in order to use resources efficiently and increase audit reliability.

To all features!

ERP taken to the next level – with AI

fabAI – Your AI for digital corporate knowledge, automation, and increased efficiency

Unleash your company's full potential with fabAI, the intelligent AI solution from fab4minds. fabAI digitizes your entire company knowledge, optimizes internal information processes, and creates the basis for a fully networked, automated working environment. AI-supported forecasts support demand-driven production and sales planning as well as optimized warehousing. At the same time, patterns and deviations in customer behavior are identified at an early stage. The integrated chatbot allows analyses, information, and actions to be used directly and efficiently in the ERP.

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AI Features

Centralized AI-powered knowledge management & ECM

fabAI brings together company knowledge in a holistic way on an AI-powered platform for the first time. Instead of spreading data across different systems and folders, the AI accesses ERP, process metrics, financial data (FI/CO), BI systems, and documents in real time. Content is contextualized, understood, and prepared based on roles, matching the user's area of responsibility and questions. This creates an intelligent layer of knowledge that supports employees in their day-to-day business, accelerates decision-making, and creates transparency across departments and locations.

Voice control instead of click paths — natural interface for ERP users

Based on demand, ordering behavior and location data, the AI calculates which items must be available when and where. Inventory forecasting from fabAI ensures optimal distribution of goods, reduces inventory costs and minimizes shortages. This significantly improves availability, particularly in dynamic supply chains with changing demand.

Identify customer segments and understand behavior — automated cluster analysis

fabAI's AI cluster analysis automatically detects patterns, deviations, and changes in customer and process behavior—reliably, in real time, and without manual searching. This enables companies to respond early, prioritize optimizations, and avoid negative effects. Typical use cases: - Early warning system for customer churn: Identify changes in purchasing behavior and derive countermeasures - Product range analysis: Identify fluctuations in demand at an early stage and adjust offers - Delivery and quality monitoring: Identify bottlenecks or problems and optimize processes

Targeted inventory management — inventory forecasting with AI

Sales and production forecasting with AI

fabAI analyses historical order data, seasonal patterns, external influencing factors such as weather or holidays and uses this to generate accurate sales and production forecasts. This makes it possible to avoid excess quantities, make better use of production capacities and optimize procurement processes. Companies receive a data-based basis for daily operational planning — directly in the ERP.